PhiNutriomics
Privacy & Data Protection Policy
Last updated: 10 March 2026
Introduction
PhiNutriomics is committed to protecting the privacy and personal data of everyone who interacts with our services.
This policy explains how we collect, use, store, and protect personal information when you:
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visit our website
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subscribe to our mailing list
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participate in courses, retreats, or workshops
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book consultations
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contact us directly
PhiNutriomics operates in accordance with the UK GDPR and the Data Protection Act 2018, as well as applicable EU data protection legislation where relevant.
Data Controller
The data controller responsible for your personal data is:
PhiNutriomics
Email: info@phinutriomics.com
Location: London, United Kingdom
PhiNutriomics acts as the data controller for personal information collected through its services.
Our Approach to Data Protection
PhiNutriomics is built on the principle that care for the body, the home, and the natural world must also include care for personal data.
We aim to collect only what is necessary, store it responsibly, and use it transparently in ways that support the wellbeing of those we serve.
The Principles We Follow
In accordance with GDPR, PhiNutriomics processes personal data according to the following principles:
Lawfulness, fairness and transparency
Personal data is processed lawfully, fairly, and transparently.
Purpose limitation
Data is collected for specified, explicit, and legitimate purposes.
Data minimisation
We collect only the information necessary to provide our services.
Accuracy
We take reasonable steps to ensure personal data is accurate and up to date.
Storage limitation
Personal data is kept only for as long as necessary for the purposes for which it was collected.
Integrity and confidentiality
Appropriate security measures are used to protect personal data.
Information We May Collect
Depending on how you interact with PhiNutriomics, we may collect:
Basic personal information
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Name
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Email address
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Telephone number
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Postal address
Professional or lifestyle information (where relevant)
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Occupation
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Lifestyle information relevant to consultations
Health information (consultations only)
For nutrition and naturopathic consultations we may collect:
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Date of birth
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Medical history
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Current symptoms
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Health measurements (height, weight, waist circumference etc.)
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Test results
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Relevant medical reports
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GP contact details (if relevant)
Health data is classified as special category data under GDPR.
We process this information only with your explicit consent and solely for the purpose of providing health guidance and consultation.
How We Use Your Information
Your information may be used to:
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provide consultations or health guidance
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deliver online courses or retreats
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send course materials and educational content
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respond to enquiries
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improve our services
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manage bookings and administration
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send newsletters or updates if you have subscribed
You can unsubscribe from marketing emails at any time.
How Long We Keep Your Information
Retention periods depend on the type of data collected.
Consultation records
Health records are normally retained for a minimum of 8 years in accordance with professional practice guidelines.
For clients under 18, records may be retained until age 25 or for 8 years after treatment, whichever is longer.
Mailing list data
Email subscription data is retained until you unsubscribe or request removal.
Financial records
Financial records are retained for 6 years in accordance with UK tax regulations.
Data Storage and Security
PhiNutriomics takes appropriate technical and organisational measures to protect personal data.
These include:
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password-protected systems
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secure digital storage platforms
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limited access to personal information
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secure handling of printed records
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encrypted communication where appropriate
Paper records, where used, are stored securely and destroyed when no longer required.
Sharing Information
Your personal data will never be sold.
Information may only be shared:
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with trusted service providers necessary for running our services (such as booking platforms or email providers)
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with healthcare practitioners involved in your care with your consent
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where required by law or legal obligation
All third-party service providers are expected to maintain appropriate data protection standards.
Your Rights
Under GDPR you have the right to:
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request access to your personal data
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request correction of inaccurate data
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request deletion of your data
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restrict processing of your data
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object to certain uses of your data
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withdraw consent where consent was the legal basis
Requests can be made by contacting:
We aim to respond within 30 days.
Website Data Collection
When visiting www.phinutriomics.com, certain technical information may be collected automatically including:
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IP address
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browser type
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operating system
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pages visited
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time and date of visits
This information is used for website administration, analytics, and improving user experience.
It is not used to personally identify visitors.
Cookies
Our website uses cookies to improve user experience.
Cookies may be used to:
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remember user preferences
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analyse website usage
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improve performance of the website
You may refuse cookies through your browser settings. However, some features of the website may not function correctly without them.
Email Communications
If you subscribe to our mailing list, we may send:
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educational newsletters
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course announcements
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retreat information
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updates from PhiNutriomics
Emails may contain tracking pixels that help us understand whether messages are opened or read. This information is used only to improve the relevance of future communications.
You may unsubscribe at any time using the link included in every email.
Third-Party Websites
Our website may contain links to external websites.
PhiNutriomics is not responsible for the privacy policies or content of third-party websites.
Changes to This Policy
This policy may be updated from time to time to reflect changes in legislation or business practices.
The most current version will always be available on our website.
Contact
If you have any questions about this policy or how your data is handled, please contact:
PhiNutriomics
Email: info@phinutriomics.com
At PhiNutriomics, caring for health includes caring for trust. Protecting your personal information is part of that commitment.